JOB TITLE: ASSOCIATE DIRECTOR
REPORTS TO: EXECUTIVE DIRECTOR AND EXECUTIVE COMMITTEE
The Wetlands Conservancy is seeking a full-time (40 hours/week) Associate Director to design, implement and oversee systems focused on efficient financial management and human resource management, office and operational management, regulatory compliance and organizational sustainability. Candidates should have a Bachelors degree or higher in public sector/non-profit finance, non-profit or public administration or related field and a minimum of 5 years of related operations and accounting experience with a non-profit organization or educational institution or a comparable level of work experience and education.
The Wetlands Conservancy is an accredited land trust celebrating 35 years as the only organization in Oregon dedicated to working in partnership with communities statewide to permanently protect, conserve and restore Oregon’s greatest wetlands. We have a motivated staff of five, an active Board, and highly engaged volunteers.
The successful candidate must share the organization’s commitment to the conservation of land and have a keen interest in the mission of the Conservancy. She/he must be independent, highly organized, possess excellent verbal and written communication skills, with a keen attention to detail, while able to effectively manage multiple projects, budgets and staff. Applicants should understand non-profit financial best practices, human resource best practices, non-profit regulatory compliance and a solid understanding of office and information technology, so as to manage systems and vendors.
The position is located in Portland, Oregon.
CORE DUTIES AND RESPONSIBILITIES:
The Associate Director designs, implements, and oversees systems focused on efficient financial and human resources, office and operational management, regulatory compliance, and organizational sustainability. The Associate Director is part of The Wetlands Conservancy’s leadership team to develop strategic direction and overall management of the organization under the guidance of the Executive Director. The Associate Director reports to The Executive Director and will also interact with the board president and treasurer. The Associate Director will act as a staff member of the Board of Directors Finance Committee and will work with The Executive Director and Board of Directors Executive and Fundraising Committees. Core duties and responsibilities include:
- Oversee operations and initiatives including budgeting, financial management, resource allocation, and program operations. Works with Board of Directors and leadership team to develop and monitor activity relative to budget.
- General accounting duties that include, but are not limited to: prepare and submit invoices, deposits, monitor customer accounts, manage cash flow, produce monthly reports, and code, post, and receipt payments.
- Oversees and coordinates external auditor and supports annual audit process.
- Acts as lead staff member supporting the Board Finance Committee, preparing monthly reports and providing financial analyses to assist in decisions and actions.
- Manages human resource functions, including: recruiting, compensation and benefits, employee relations, and performance evaluation system.
- Manages/coordinates all human resources processes, policies, and practices.
- Initiate annual staff member performance review process.
- Research and implement of TWC benefits package.
- Build a professional development program to help all employees grow in leadership and technical skills.
- Coordinate all staff meetings.
- Assist the Executive Director in coordinating Board of Directors’ meetings with Board Secretary.
- Manages staff payroll reporting, and provides recommendations on software or third party support.
- Manages land management relationships with landlords, identifies and maintains external vendors, and ensures smooth business operations.
- Reviews and renews insurance policies and city/county/state/federal licenses.
- Supervises Office Manager.
- Oversees compliance with LTA Standards and Practices.
- Oversees annual audit of all technology, software, and phone to ensure best solutions.
- Work closely with the Executive Director to promote the growth and healthy development of the organization including strategic planning, quarterly goal setting, and day-to-day operations.
- Assist ED in building and implementing a planned giving program, as well as other fundraising activities, as needed.
- Assist with land acquisition transactions that include: due diligence, review title reports, appraisals, and purchase and sale agreements.
- Oversees the Office Manager who assists in data management and office management.
- Bachelors degree or higher in business, public sector/non-profit finance, nonprofit or public administration, or related field.
EXPERIENCE AND KNOWLEDGE:
- Minimum of five years of related operations experience, as well as nonprofit or public
sector accounting. Nonprofit experience or training with knowledge of land trusts in
particular is preferred, particularly in grants management or grants administration.
- Financial management experience with track record of meeting or exceeding minimum
accounting standards and ensuring exemplary audit reviews.
- Experience in human resources policies and procedures and/or with compensation and
- Supervision of staff.
- Strong verbal and written communication skills, with the ability to convey complex
financial and technical information in a manner that is easy for others to understand.
- Technologically savvy, with experience in overseeing IT systems and/or vendors.
- Must be proficient in the use of Microsoft Word, Excel, Microsoft Office, Intuit
QuickBooks, and Dropbox.
- Experience with donor databases.
WORK ENVIRONMENT & PHYSICAL DEMANDS:
- This position spends most time in a typical small office with minimal privacy.
- Travel required via personal auto to interact with vendors, contractors, auditors and financial institutions.
The Wetlands Conservancy is an equal opportunity employer, is an equal opportunity employer, without regard to race, color, age, sex, sexual orientation, religion or national origin.
Application review will begin on February 1, 2017, however this position will remain open until filled. Applications will be accepted via email ONLY. No calls please. Your application should include the following:
- Cover letter describing your qualifications for and interest in the position
- Two References (We will contact reference only after you have given us permission).
- Two (only two) writing samples. One a financially related report you’ve personally produced. The other a sample of your choosing.
Please send a single email including your less than 10MB application to: firstname.lastname@example.org with the words “Associate Director” in the subject line.
We will acknowledge receipt of your application via return email and contact you as we proceed further into the recruitment and selection process. We appreciate your interest in the Wetlands Conservancy.